{"id":30699,"date":"2022-10-13T07:44:15","date_gmt":"2022-10-13T11:44:15","guid":{"rendered":"https:\/\/www.wyliecomm.com\/?p=30699"},"modified":"2024-01-01T09:01:29","modified_gmt":"2024-01-01T13:01:29","slug":"how-to-revise","status":"publish","type":"post","link":"https:\/\/www.wyliecomm.com\/2022\/10\/how-to-revise\/","title":{"rendered":"How to revise your message"},"content":{"rendered":"<h2>4 steps to Cutting Through the Clutter<\/h2>\n<p>You\u2019ve <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/writing-process\/effective-writing-process\/prewriting\/\">prewritten<\/a> and <a href=\"https:\/\/www.wyliecomm.com\/2022\/01\/step-2-of-the-writing-process-freewriting\/\">freewritten<\/a> your message. Now it\u2019s time to rewrite it.<\/p>\n<figure id=\"attachment_30701\" aria-describedby=\"caption-attachment-30701\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"30701\" data-permalink=\"https:\/\/www.wyliecomm.com\/2022\/10\/how-to-revise\/how-to-revise-2\/\" data-orig-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png\" data-orig-size=\"450,300\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"how-to-revise\" data-image-description=\"\" data-image-caption=\"&lt;p&gt;In the third step of the writing process, you\u2019ll edit, cut clutter, and nail spelling, grammar and punctuation. This is what we used to call writing!&lt;\/p&gt;\n\" data-medium-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise-300x200.png\" data-large-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png\" tabindex=\"0\" role=\"button\" data-src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png\" alt=\"How to revise\" title=\"How to revise\" width=\"450\" height=\"300\" class=\"size-full wp-image-30701 lazyload\" data-srcset=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png 450w, https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise-300x200.png 300w\" data-sizes=\"(max-width: 450px) 100vw, 450px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 450px; --smush-placeholder-aspect-ratio: 450\/300;\" \/><noscript><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"30701\" data-permalink=\"https:\/\/www.wyliecomm.com\/2022\/10\/how-to-revise\/how-to-revise-2\/\" data-orig-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png\" data-orig-size=\"450,300\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"how-to-revise\" data-image-description=\"\" data-image-caption=\"&lt;p&gt;In the third step of the writing process, you\u2019ll edit, cut clutter, and nail spelling, grammar and punctuation. This is what we used to call writing!&lt;\/p&gt;\n\" data-medium-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise-300x200.png\" data-large-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png\" tabindex=\"0\" role=\"button\" src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png\" alt=\"How to revise\" title=\"How to revise\" width=\"450\" height=\"300\" class=\"size-full wp-image-30701\" srcset=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise.png 450w, https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-revise-300x200.png 300w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/noscript><figcaption id=\"caption-attachment-30701\" class=\"wp-caption-text\">In the third step of the writing process, you\u2019ll edit, cut clutter, and nail spelling, grammar and punctuation. This is what we used to call writing! <a href=\"https:\/\/www.istockphoto.com\/photo\/pencil-eraser-gm171245616-20231166\" rel=\"noopener\" target=\"_blank\"><em>Image by t_kimura<\/em><\/a><\/figcaption><\/figure>\n<p>Here\u2019s where you\u2019ll edit, <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/\">hit readability targets<\/a>, and <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/writing-process\/effective-writing-process\/rewriting-stage-of-the-writing-process\/\">nail spelling, grammar and punctuation<\/a>. This is what we used to call writing!<\/p>\n<p>Here\u2019s a checklist for getting the job done.<\/p>\n<h3>1. Check your point.<\/h3>\n<p>Is your topic sentence \u2014 aka <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/how-to-organize-an-article\/feature-story-structure\/nut-graph\/\">nut graph<\/a> \u2014 doing its job? Will readers need to hold study sessions to figure out what you\u2019re trying to say? This isn\u2019t a test-your-knowledge project: Your most important point should be clear and easy to understand.<\/p>\n<h3>2. Check your structure.<\/h3>\n<p>Whether you use mind maps, a Roman-numeral outline or \u2014 our favorite! \u2014 <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/how-to-organize-an-article\/feature-story-structure\/feature-story-example\/\">the three-boxes structure<\/a> \u2014 make sure your <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/how-to-organize-an-article\/\">organizational plan<\/a> is holding up. An important part of your revision timetable is making sure your message makes sense and flows.<\/p>\n<h3>3. Check for clutter.<\/h3>\n<p>A big part of your revision time will focus on <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/\">readability<\/a>. So start revising your:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/short-content\/\"><strong>Piece as a whole.<\/strong><\/a> Readers spend only a minute or two on the average brand message. If yours is much longer than that, you\u2019ll lose control of the message. Remember, this isn\u2019t a 10-page, essay-based assignment! Chances are your message would be twice as good if it were half as long.<\/li>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/length-of-a-paragraph\/\"><strong>Paragraphs.<\/strong><\/a> Readers skip long paragraphs, so count the sentences of each paragraph to make sure yours is not too long.<\/li>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/ideal-sentence-length\/\"><strong>Sentences.<\/strong><\/a> Readers struggle to understand long sentences, so if yours are too long, you may not get the comprehension you need.<\/li>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/word-length\/\"><strong>Words.<\/strong><\/a> Word choice is the No. 1 predictor of readability. Reduce your average word length in characters. Replace adjectives and adverbs with stronger nouns and verbs. Translate jargon from the language of the organization into the language of the reader.<\/li>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/how-to-avoid-passive-voice\/\"><strong>Passive voice.<\/strong><\/a> One of the easiest revision techniques is to activate the passive voice: Write <em>Subject, Verb, Object<\/em> \u2014 not <em>Object, Verb, Subject<\/em>.<\/li>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/how-to-write-about-statistics\/\"><strong>Statistics.<\/strong><\/a> Writing with statistics? Take the numb out of numbers: Avoid statistics soup and other data dumps.<\/li>\n<li><a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/how-to-improve-readability\/\"><strong>Readability.<\/strong><\/a> All of these approaches will help you boost your Flesch Reading Ease, a scale of zero to 100 that measures quantifiably how easy your message is to read. The higher your number, the better your user experience.<\/li>\n<\/ul>\n<h3>4. Check your tone.<\/h3>\n<p>Make sure your message sounds the way you speak. <a href=\"https:\/\/www.wyliecomm.com\/writing-tips\/what-is-readability\/conversational-writing-style\/\">Read your copy aloud<\/a>. If it sounds delightful and conversational, like you, it\u2019s good to go. If it sounds stiff and formal, soften the language.<\/p>\n<p>Every day is Bring Your Personality to Work day when you\u2019re a professional communicator. Choose a business casual writing style.<\/p>\n<div id='MMC-Clear' class='widgets_on_page wop_tiny1  wop_small1  wop_medium1  wop_large1  wop_wide1'>\n\t\t\t<ul><li id=\"custom_html-81\" class=\"widget_text widget widget_custom_html\"><div class=\"textwidget custom-html-widget\"><a title=\"Clear-writing workshop, a mini master class\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" target=\"\" rel=\"noopener\"><img decoding=\"async\" data-src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2024\/02\/clear-writing-training-mmc.png\" alt=\"Clear-writing workshop, a mini master class\" title=\"Clear-writing workshop, a mini master class\" width=\"auto\" height=\"auto\" border=\"0\" style=\"--smush-placeholder-width: 250px; --smush-placeholder-aspect-ratio: 250\/250;float:left; text-align:left; margin: 0 auto; margin-right: 10px; margin-top: 2px; margin-bottom: 10px; font-size: 18x; line-height: 22px; padding: 0px; color: #FFFFFF; max-width:100%; max-height:100%;\" class=\"img-max lazyload\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\"><noscript><img decoding=\"async\" src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2024\/02\/clear-writing-training-mmc.png\" alt=\"Clear-writing workshop, a mini master class\" title=\"Clear-writing workshop, a mini master class\" width=\"auto\" height=\"auto\" border=\"0\" style=\"float:left; text-align:left; margin: 0 auto; margin-right: 10px; margin-top: 2px; margin-bottom: 10px; font-size: 18x; line-height: 22px; padding: 0px; color: #FFFFFF; max-width:100%; max-height:100%;\" class=\"img-max\"><\/noscript><\/a><h3>Reach more readers with tight writing<\/h3>\r\n\t\r\n<p>Would your piece be twice as good if it were half as long? Yes, say readability experts.<\/p>\r\n\t\r\n<p>So how long should your message be? Your paragraphs? Your sentences? Your words? What reading ease level should you hit?<\/p>\r\n\t\r\n<p>Learn how to write clearer, more concise messages at our <a title=\"Clear-writing workshop, a mini master class\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" target=\"\" rel=\"noopener\"><strong>clear-writing course<\/strong><\/a>.<\/p>\r\n\r\n<div class=\"btn btn--depth\" style=\"text-align: center;  margin: 10px 0 20px; width:100%;\"><a id=\"btnTT\" style=\"\" title=\"BOOK NOW\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" target=\"\" rel=\"noopener noreferrer\" data-width=\"91\">BOOK NOW<\/a>\r\n<!-- [if mso]>\r\n<p style=\"line-height:0;margin:0;\"><v:roundrect xmlns:v=\"urn:schemas-microsoft-com:vml\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" style=\"width:153px\" arcsize=\"8%\" strokecolor=\"#D96237\" filled=\"t\"><v:fill type=\"gradient\" angle=\"180\" color=\"#f16522\" color2=\"#f16522\"><\/v:fill><v:textbox style=\"mso-fit-shape-to-text:t\" inset=\"0px,11px,0px,11px\"><center style=\"font-size:16px;line-height:24px;color:#FFFFFF;font-family:sans-serif;font-weight:bold;mso-line-height-rule:exactly;mso-text-raise:4px\">BOOK NOW<\/center><\/v:textbox><\/v:roundrect><\/p>\r\n<![endif]--><\/div>\r\n<\/div><\/li><\/ul><\/div><!-- widgets_on_page -->\n","protected":false},"excerpt":{"rendered":"<p>7 steps to Cutting Through the Clutter<\/p>\n","protected":false},"author":6,"featured_media":30701,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[44],"tags":[13079,96],"class_list":{"0":"post-30699","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-writing-process-improvement","8":"tag-average-word-length","9":"tag-readability","10":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.4 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to revise your message<\/title>\n<meta name=\"description\" content=\"In the third step of the writing process, you\u2019ll edit, cut clutter, and nail spelling, grammar and punctuation. 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