{"id":30601,"date":"2022-10-03T11:05:00","date_gmt":"2022-10-03T15:05:00","guid":{"rendered":"https:\/\/www.wyliecomm.com\/?p=30601"},"modified":"2024-01-01T09:01:46","modified_gmt":"2024-01-01T13:01:46","slug":"how-to-proofread","status":"publish","type":"post","link":"https:\/\/www.wyliecomm.com\/2022\/10\/how-to-proofread\/","title":{"rendered":"How to proofread like a pro"},"content":{"rendered":"<h2>Rest, reformat, read aloud and review common errors<\/h2>\n<p><em>By Chris Smith<\/em><\/p>\n<p>You spell-checked it, but that story still appeared with a grammar fail or typo. <em>D\u2019oh!<\/em><\/p>\n<figure id=\"attachment_30602\" aria-describedby=\"caption-attachment-30602\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"30602\" data-permalink=\"https:\/\/www.wyliecomm.com\/2022\/10\/how-to-proofread\/how-to-proofread\/\" data-orig-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png\" data-orig-size=\"450,300\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"how-to-proofread\" data-image-description=\"\" data-image-caption=\"&lt;p&gt;Catch stubborn mistakes with these four hacks from Chris Smith, proofreader to the stars (and to Wylie Communications!) &lt;a href=&quot;https:\/\/www.istockphoto.com\/photo\/isolated-red-colored-pencil-stand-out-of-other-brown-pencils-gm516920328-89215823&quot; target=&quot;_blank&quot; rel=&quot;noopener noreferrer&quot;&gt;&lt;em&gt;Image by PanuddaN&lt;\/em&gt;&lt;\/a&gt;&lt;\/p&gt;\n\" data-medium-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread-300x200.png\" data-large-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png\" tabindex=\"0\" role=\"button\" data-src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png\" alt=\"How to proofread\" title=\"How to proofread\" width=\"450\" height=\"300\" class=\"size-full wp-image-30602 lazyload\" data-srcset=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png 450w, https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread-300x200.png 300w\" data-sizes=\"(max-width: 450px) 100vw, 450px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 450px; --smush-placeholder-aspect-ratio: 450\/300;\" \/><noscript><img loading=\"lazy\" decoding=\"async\" data-attachment-id=\"30602\" data-permalink=\"https:\/\/www.wyliecomm.com\/2022\/10\/how-to-proofread\/how-to-proofread\/\" data-orig-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png\" data-orig-size=\"450,300\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"how-to-proofread\" data-image-description=\"\" data-image-caption=\"&lt;p&gt;Catch stubborn mistakes with these four hacks from Chris Smith, proofreader to the stars (and to Wylie Communications!) &lt;a href=&quot;https:\/\/www.istockphoto.com\/photo\/isolated-red-colored-pencil-stand-out-of-other-brown-pencils-gm516920328-89215823&quot; target=&quot;_blank&quot; rel=&quot;noopener noreferrer&quot;&gt;&lt;em&gt;Image by PanuddaN&lt;\/em&gt;&lt;\/a&gt;&lt;\/p&gt;\n\" data-medium-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread-300x200.png\" data-large-file=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png\" tabindex=\"0\" role=\"button\" src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png\" alt=\"How to proofread\" title=\"How to proofread\" width=\"450\" height=\"300\" class=\"size-full wp-image-30602\" srcset=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread.png 450w, https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2022\/10\/how-to-proofread-300x200.png 300w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/noscript><figcaption id=\"caption-attachment-30602\" class=\"wp-caption-text\">Catch stubborn mistakes with these four hacks from Chris Smith, proofreader to the stars (and to Wylie Communications!) <a href=\"https:\/\/www.istockphoto.com\/photo\/isolated-red-colored-pencil-stand-out-of-other-brown-pencils-gm516920328-89215823\" target=\"_blank\" rel=\"noopener noreferrer\"><em>Image by PanuddaN<\/em><\/a><\/figcaption><\/figure>\n<p>It happens. But to avoid the next awkward FYI email from the boss or a reader (the real boss), try these four proofing techniques.<\/p>\n<h3>1. Rest the copy.<\/h3>\n<p>Some dishes have to \u201crest\u201d before cooking proceeds. Your words may benefit, too. Once your copy is ready to publish \u2014 you think \u2014 set it aside long enough to write or read something else.<\/p>\n<p>Anything else.<\/p>\n<p>Even if it\u2019s just a fresh email or two. Then, let your better self go back and read the supposedly finished copy. Amazing how often you catch something your lame hour-ago-self missed.<\/p>\n<h3>2. Reformat the text.<\/h3>\n<p>Whatever typeface and page norms you use for drafting or posting copy, take five minutes to select all and then change the typeface you stare at all day to something different (serif or sans-serif, whichever is opposite your standard).<\/p>\n<p>Make the font size larger. Change the margins. Now re-proof what looks like a different draft, with different line breaks. See if a typo jumps out at you.<\/p>\n<h3>3. Read it aloud.<\/h3>\n<p>Even if you\u2019re one of those excellent writers who mouths the words you are typing, try this related proofreading step: Read the entire piece out loud. Take a breath between sentences to consider each one independently.<\/p>\n<p>You may need to apologize to your office mates or your cat, who may become annoyed.<\/p>\n<h3>4. Review common errors.<\/h3>\n<p>Keep a written list of your common glitches that a software spell-checker may not detect. Then, with your document open, use the <em>Find<\/em> feature in Word to step through that list one at a time. If you follow AP style, for example, you might use Ctrl-F to search for:<\/p>\n<h5 class=\"standalone\">, and<\/h5>\n<h5 class=\"standalone\">, or<\/h5>\n<h5 class=\"standalone\">-ezine, e-mail, Internet<\/h5>\n<p>If your industry refers to \u201cpublic\u201d a lot in writing, search for \u201cpubic.\u201d You\u2019ll thank me later.<\/p>\n<h3>Rely on another set of eyes.<\/h3>\n<p>Finally, a fifth and even better way to publish clean prose is to have somebody other than yourself read it first. If you don\u2019t have a paid editor for that, find out what coffee or candy your friend, colleague or roommate likes, and proceed accordingly.<\/p>\n<p>____<\/p>\n<p><em>Chris Smith<\/em> is a freelance writer, editor and corporate communications consultant in New Orleans. He\u2019s the author of a biography of Twitter\u2019s founders, how-to books on technology, a children\u2019s book on music and an unofficial census of the United States. Chris has edited, fact-checked or proofread dozens of nonfiction books including biographies of Clara Schuman and Alexander the Great, and histories of World War II, Irish Americans and the John Deere company.<\/p>\n<p>He has written across multiple channels for employees of a large electric and gas utility, for schools and colleges, and for health care organizations. Chris has won awards for publication and advertising content, and for Three Things, a column for communications professionals on writing and editing.<\/p>\n<p>You can find Chris at <a href=\"mailto:chris@cswriter.com\" target=\"_blank\" rel=\"noopener noreferrer\"><em>chris@cswriter.com<\/em><\/a><em>, on <\/em><a href=\"https:\/\/twitter.com\/cswriter\" target=\"_blank\" rel=\"noopener noreferrer\"><em>Twitter<\/em><\/a><em> or on <\/em><a href=\"https:\/\/www.linkedin.com\/in\/cswriter\/\" target=\"_blank\" rel=\"noopener noreferrer\"><em>LinkedIn<\/em><\/a>.<\/p>\n<div id='MMC-Clear' class='widgets_on_page wop_tiny1  wop_small1  wop_medium1  wop_large1  wop_wide1'>\n\t\t\t<ul><li id=\"custom_html-81\" class=\"widget_text widget widget_custom_html\"><div class=\"textwidget custom-html-widget\"><a title=\"Clear-writing workshop, a mini master class\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" target=\"\" rel=\"noopener\"><img decoding=\"async\" data-src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2024\/02\/clear-writing-training-mmc.png\" alt=\"Clear-writing workshop, a mini master class\" title=\"Clear-writing workshop, a mini master class\" width=\"auto\" height=\"auto\" border=\"0\" style=\"--smush-placeholder-width: 250px; --smush-placeholder-aspect-ratio: 250\/250;float:left; text-align:left; margin: 0 auto; margin-right: 10px; margin-top: 2px; margin-bottom: 10px; font-size: 18x; line-height: 22px; padding: 0px; color: #FFFFFF; max-width:100%; max-height:100%;\" class=\"img-max lazyload\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\"><noscript><img decoding=\"async\" src=\"https:\/\/www.wyliecomm.com\/wp-content\/uploads\/2024\/02\/clear-writing-training-mmc.png\" alt=\"Clear-writing workshop, a mini master class\" title=\"Clear-writing workshop, a mini master class\" width=\"auto\" height=\"auto\" border=\"0\" style=\"float:left; text-align:left; margin: 0 auto; margin-right: 10px; margin-top: 2px; margin-bottom: 10px; font-size: 18x; line-height: 22px; padding: 0px; color: #FFFFFF; max-width:100%; max-height:100%;\" class=\"img-max\"><\/noscript><\/a><h3>Reach more readers with tight writing<\/h3>\r\n\t\r\n<p>Would your piece be twice as good if it were half as long? Yes, say readability experts.<\/p>\r\n\t\r\n<p>So how long should your message be? Your paragraphs? Your sentences? Your words? What reading ease level should you hit?<\/p>\r\n\t\r\n<p>Learn how to write clearer, more concise messages at our <a title=\"Clear-writing workshop, a mini master class\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" target=\"\" rel=\"noopener\"><strong>clear-writing course<\/strong><\/a>.<\/p>\r\n\r\n<div class=\"btn btn--depth\" style=\"text-align: center;  margin: 10px 0 20px; width:100%;\"><a id=\"btnTT\" style=\"\" title=\"BOOK NOW\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" target=\"\" rel=\"noopener noreferrer\" data-width=\"91\">BOOK NOW<\/a>\r\n<!-- [if mso]>\r\n<p style=\"line-height:0;margin:0;\"><v:roundrect xmlns:v=\"urn:schemas-microsoft-com:vml\" href=\"https:\/\/www.wyliecomm.com\/corporate-communications-training\/mini-master-classes-home\/clear-writing-course\/\" style=\"width:153px\" arcsize=\"8%\" 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errors<\/p>\n","protected":false},"author":6,"featured_media":30602,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[172],"tags":[13071,13070,13072],"class_list":{"0":"post-30601","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-concise-writing-tips","8":"tag-drafting","9":"tag-proofing","10":"tag-reformat","11":"entry"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.4 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to proofread like a pro<\/title>\n<meta name=\"description\" content=\"Catch stubborn mistakes 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